AI strategy review
Strategy before any systems or AI tools. You finish with a written plan for where your hours are going and what to change, in order.
AI consulting for small business owners and teams
Make room for what matters.
I build practical AI systems so you spend fewer hours answering the same questions, chasing the same information and rebuilding the same reports. I also train teams to use them confidently.
Bring me one processSee how it works
$250 · 30 minutes. Comes off your next booking if you take it within 60 days. If there is nothing worth doing, you get it back.
How much of your week goes on repetitive work?
Pulling your social media numbers every week
They're gathered in one place and feed straight into planning your next posts, based on what your audience is responding to. You spend your time deciding what goes out.
Writing a quote for every enquiry that comes in
Your pricing, your services and similar past projects are pulled into a draft quote. You check the figures, and your time goes on thinking about the work.
Data entry, copying figures out of one system into the report someone else needs
Mundane data entry becomes an automated workflow, and anything that doesn't add up is flagged. You check it and send it on, and the hours go back into life outside work.
Everything that follows a client meeting
Meeting notes, the follow-up email and the welcome pack are drafted. Once you approve them they go out automatically, and your attention stays on connecting with the client.
I was so bogged down by mundane admin in my own business that it was taking me away from the work I actually wanted to do. That's why I started using AI skills, workflows and automations to save hours in my business and my life, and spend them on what matters more.
With a strategy behind it, AI saves you hours every week.
I look at how a process actually runs in your business before anything gets built. Then AI can fit in one of five ways. Go through the steps to see each one, using a client meeting as the example.
Preparing the right questions
Ask AI to help prepare the right questions for a client meeting. Explore what you need to understand before recommending a solution.
Three ways to work with me.
Most paths start with the same 30-minute call on one process. Where it goes after that depends on what the work actually needs.
Implementation
The agreed work, built and handed over running. An AI tool, a reusable skill, an automation or a website.
Team AI training
Your team leaves using AI on their own work, not watching a demonstration of someone else's.
What clients did with the time.
After the work, I ask each client what they did with the time they got back.
Hours of data entry cut.
More room for budgeting, forward planning and managing the business, and for me personally too.
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“Kylie's workshop was one of the best-structured sessions I've done. Clear, visual and easy to follow, even for a non-technical audience. I went in wanting to reduce mundane data entry for my finance team, and I've already built live-linking systems that sync directly to our accounting software.”
Maxine, Finance Director, Consensio Chalets
5 hours back, every week.
More room for Sunday brunch with friends.
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“LinkedIn used to cost me 5 hours every week. Metrics, captions, Canva, tracking what I'd already posted, all manual. Now a workflow does it in one click. I can go out for brunch with friends instead of spending Sunday working.”
Kylie Gillin, on the LinkedIn workflow she built for her own business first.
Kylie Gillin
Without a solid strategy, AI ends up sloppy.
Twenty years in project and contract management, and a business of my own built in the hours around a full-time job. That is where I learned what AI is genuinely good for, and what it is not. The strategy comes first, and the tools are built around it.
Which process eats the most time?
Walk me through it from start to finish, and I'll tell you honestly whether AI can help and where to go next.
Bring me one process$250 · 30 minutes. Comes off your next booking if you take it within 60 days. If there is nothing worth doing, you get it back.